Privacy Policy

What will we do with your information? 

All the information you process during our recruitment process will only be used for the purpose of progressing your application, or to fulfil legal and regulatory requirements if necessary. 

We will not share your information with any third parties for marketing purposes. The information you provide will be held securely by us whether this information is in electronic or physical format. 

We will use your contact details provided to contact you to progress your application.  We will also use the other information provided to access your stability for the role you have applied for.

What information do we ask for? 

We do not collect more information than we need to fulfil our stated purpose and will not retain this information for longer than is necessary. 

The information we ask for is to access you suitability for employment. You do not have to provide what we ask for but it might affect your application if you don’t.

Application Stage

We ask that you provide us with your personal details, including name and contact details.  We will also ask you about your previous experience, education, referees and for any necessary answers to questions relevant to the role for which you have applied for.  Our Human Resources team will have access to this information. 

You will also be asked to provide equal opportunities information.  This is not mandatory information and will not affect your application if not provided.  Any information you do provide, will only be used to produce and monitor equal opportunities statistics and will not be shared with anyone outside of Human Resources.  

Elite Staffing Solutions

We may for some roles instruct Elite Staffing Solutions to advertise this role.  They will collect the application information and assess candidates on our behalf.  Information collected by Elite for unsuccessful candidates will be retained for 12 months following the end of our agreement, for successful candidate placements, information obtained with be retained for 3 years, as required in accordance with REC requirements.  Here is a link to their privacy policy https://www.elitestaffingsolutions.co.uk/privacy-policy

Indeed 

We will for some roles advertise our vacancies through Indeed, where they will send us via email all candidates CV’s who have applied for the role.  They do not assess candidates on our behalf. Here is a link to their privacy policy https://www.indeed.co.uk/legal#privacy 

Candidates short-listed for interview

Our hiring managers will shortlist applications for interview.  They will not be provided with your name, contact details or equal opportunities information if you have provided it. 

Interviews and Assessments 

Shortlisted candidates will be requested to attend an interview and possibly an assessment day.   If you are unsuccessful following assessment and interview, we may ask if you would like your details to remain in our talent pool for a period of 6 months. If agreed, we would proactively contact you should a suitable vacancy arise. This request can be removed at any time by contacting hr@stdavids-vets.co.uk 

Conditional Offers 

If we make a conditional offer of employment, we will ask you for information to help us carry out the necessary pre-employment checks to enable us to progress to a final offer. We are required to confirm the identity of our staff and their right to work in the United Kingdom. 

You will therefore be required to provide us with the following: 

  • Proof of identity – these must be original documents, where we will take copies as required 
  • Proof of qualifications – these must be original documents, where we will take copies as required 
  • Criminal record declaration – where necessary (not applicable for all roles) you will be asked to complete a criminal record declaration to declare any unspent convictions, cautions, reprimands and final warnings
  • References- we will contact your referees, using the details provided in your application directly to obtain references

We may also ask you to complete a questionnaire about your health. This is to establish your fitness to work. 

Final Offer

If we make a final offer, we will ask you for the following further information upon your start with us:

Bank details to process salary payments 

Emergency contact information – so we know who to contact in case of an emergency at work 

How long is information held for? 

If you are successful, the information you provide during the application process will be retained by us as part of your employee file for the duration of your employment plus 6 years following the end of your employment. This includes criminal records declarations, fitness to work and references.  

If you are unsuccessful at any stage of the process, the information you have provided until this point will be retained for 6 months from the closure of the campaign, this will include information which may have been generated from the process such as interview notes.  

How do you contact us? 

To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details for the attention of Kayleigh Walters, Data Protection Officer;

Email address: kayleigh@stdavids-vets.co.uk

Telephone number: 01392 872895

Postal Address: St David’s Poultry Team Ltd, Nutwell Estate, Lympstone, Exmouth, EX8 5AN.